Operations Coordinator/ Assistant

At a glance

Organization
Data-Tele Contractors, Inc.

Position
Operations Coordinator/Assistant

Location
Carlstadt, NJ

Job
Full-Time, In-Office

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About the Role

Data-Tele Contractors Inc., a growing IT, AV, and low-voltage contracting firm, is hiring an Operations Coordinator/Assistant to support our Vice President of Business Operations. This role handles the day-to-day administrative work behind billing, collections, estimating, vendor and client onboarding, and our CRM (customer relationship management) system, so our operations team can focus on oversight and growth. It's a great fit for someone organized, detail-oriented, and comfortable juggling multiple ongoing tasks in a fast-paced construction/contracting environment.

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Key Responsibilities

• Prepare and organize supporting documentation required for invoicing

• Follow up on routine, day-to-day accounts receivable collections (calls/emails)

• Keep billing and accounts-receivable trackers accurate and up to date

• Collect and file packing slips (delivery/shipment receipts) against purchase orders

• Handle new vendor and client onboarding paperwork

• Log new estimate requests and maintain the estimating tracker

• Enter and maintain data in the CRM system; pull basic reports

• Review and confirm correct tax documents are applicable to bid documents

• Support general filing, document organization, and administrative troubleshooting

• Address W-9 and client waivers

• Setting and saving job win folders

• Ensuring all documents are properly saved and mathematically accurate

• Physically prepare and send invoices

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Qualifications

• 1–3+ years of administrative, office, or operations support experience (construction/contracting industry a plus, not

required)

• Strong organizational skills and attention to detail

• Comfortable with Microsoft Office/Excel; QuickBooks or CRM software experience a plus

• Clear written and verbal communication

• Able to manage multiple deadlines and priorities independently

• High school diploma or equivalent required; associate degree or higher preferred

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Compensation/Job Details

Title
Operations Coordinator/Assistant

Salary Range
$50,000 – $65,000 annually (commensurate with experience)

Schedule
Full-Time, In-Office — Carlstadt, NJ, 8:30-5:00 PM.

Reports To
Fabiola Ochoa - Vice President of Business Operations

Hiring Timeframe
ASAP

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Drafter

At a glance

Organization
Data-Tele Contractors, Inc.

Position
Drafter

Location
New Jersey or New York City

Salary
50-75K

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Responsibilities

• Produce and revise drawings using AutoCAD and Revit.

• Create accurate floor plans, reflected ceiling plans, enlarged plans, elevations, details, diagrams, and other project drawings as directed.

• Convert engineer and designer sketches, markups, and redlines into complete CAD/Revit drawings.

• Update existing drawing sets based on project revisions and field information.

• Incorporate architectural backgrounds and consultant drawings into project documentation.

• Maintain proper drawing layers, families, blocks, annotations, dimensions, sheet organization, and file structure.

• Prepare and maintain drawing sheets for design, coordination, bid, construction, and as-built documentation.

• Assist with updating drawings throughout the different phases of a project.

• Coordinate drawing backgrounds and revisions between architectural, electrical, mechanical, and other consultant documents.

• Review drawings for drafting accuracy, consistency, and completeness before submission.

• Maintain company drafting standards, templates, title blocks, symbols, and drawing conventions.

• Organize and maintain project CAD and Revit files.

• Assist designers and engineers with drawing production and documentation as required.

• Make revisions quickly and accurately based on internal or client comments.

• Maintain accurate revision history and drawing issue dates.

• Support the preparation of record and as-built drawings at the completion of projects.

• Manage multiple drafting assignments and meet established project deadlines.

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Required Skills & Qualifications

• Strong working knowledge of AutoCAD.

• Working knowledge of Autodesk Revit.

• Ability to read and understand architectural and construction drawings.

• Ability to work from sketches, redlines, markups, and written direction.

• Strong attention to detail and drawing accuracy.

• Understanding of drafting fundamentals, including dimensions, scales, layers, line weights, annotations, and sheet organization.

• Ability to manage and organize multiple drawing files and projects.

• Strong computer and file-management skills.

• Ability to work independently while taking direction from designers, engineers, and project managers.

• Good communication and organizational skills.

• Ability to manage multiple assignments and deadlines in a fast-paced project environment.

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Junior Designer

At a glance

IT | Audio Visual | Security | Low-Voltage Systems

Organization
Data-Tele Contractors, Inc.

Position
Junior Designer - IT / AV / Security

Experience
Entry level; training provided

Location
New Jersey and New York project support

Purpose
A practical, repeatable control document for planning, coordinating, documenting, and delivering integrated IT, AV, security, and low-voltage projects.

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Position Overview

Data-Tele Contractors, Inc. is seeking a motivated Junior Designer to support the design and documentation of integrated IT cabling, audio visual, security, and low-voltage systems. This is an entry-level opportunity, and prior industry experience is not required. We provide hands-on training, technical mentorship, and exposure to real commercial projects from early design through construction and turnover.

The ideal candidate is organized, technically curious, comfortable learning new software and products, and interested in building a career at the intersection of engineering, architecture, construction, and technology.

Who should apply: Recent graduates and early-career candidates with degrees or coursework in engineering, architecture, construction management, drafting, technology, or a related field are strongly encouraged to apply. Revit experience is preferred; training will be provided.

What You Will Work On

• Structured cabling, fiber, wireless, network-room, rack, and pathway layouts.

• Conference room, collaboration, presentation, digital signage, and specialty AV systems.

• Access control, CCTV, intercom, visitor management, and security device layouts.

• Technology coordination with architectural, electrical, mechanical, furniture, and construction documents.

• Commercial office, financial, professional-services, technology, education, and other workplace projects.

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Daily Responsibilities

Responsibility
Prepare and update CAD and Revit drawings for IT, AV, security, and low-voltage systems.

Typical Frequency
Daily

Responsibility
Develop floor plans, reflected ceiling plans, device layouts, riser diagrams, rack elevations, details, schedules, and drawing notes.

Typical Frequency
Daily

Responsibility
Coordinate technology drawings with architectural, MEP, electrical, lighting, ceiling, furniture, millwork, and door/hardware information.

Typical Frequency
Daily

Responsibility
Work with engineers, senior designers, project directors, estimators, project managers, and field teams to incorporate technical direction.

Typical Frequency
Daily

Responsibility
Review backgrounds, redlines, markups, sketches, meeting notes, and design standards before updating production drawings.

Typical Frequency
Daily

Responsibility
Maintain accurate device counts, cable counts, room lists, equipment schedules, and drawing references.

Typical Frequency
Daily

Responsibility
Assist with product research, data sheets, equipment comparisons, and product submittal preparation.

Typical Frequency
Weekly

Responsibility
Attend internal design reviews, project coordination meetings, client calls, and construction meetings as assigned.

Typical Frequency
Weekly

Responsibility
Document action items and revise drawings based on approved decisions and coordination comments.

Typical Frequency
Weekly

Responsibility
Support field surveys by taking measurements, photographs, equipment inventories, and existing-condition notes.

Typical Frequency
As needed

Responsibility
Assist with drawing quality-control checks for consistency, completeness, coordination, labeling, and graphic standards.

Typical Frequency
Each issue

Responsibility
Help maintain project folders, drawing logs, standards, blocks/families, and revision history.

Typical Frequency
Ongoing

Responsibility
Support as-built drawing updates using field markups and final installation information.

Typical Frequency
Closeout

Responsibility
Learn manufacturer products, industry terminology, installation methods, and applicable design standards.

Typical Frequency
Ongoing

Typical First-Year Development

Stage
First 30 Days

Expected Development
Learn company standards, project folders, drawing setup, basic device symbols, redline process, and quality expectations.

Stage
30-90 Days

Expected Development
Produce coordinated drawing updates, schedules, details, and markups with regular senior review.

Stage
3-6 Months

Expected Development
Own selected drawing sheets or small project areas; participate actively in coordination and product research.

Stage
6-12 Months

Expected Development
Produce complete drawing packages for defined scopes with structured review and growing technical independence.

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Qualifications and Skills

Required

• Interest in technology design, engineering, architecture, construction, or building systems.

• Basic proficiency with AutoCAD or another technical drafting platform.

• Ability to read plans, follow markups, manage details, and work accurately within established standards.

• Strong written and verbal communication skills.

• Organization, reliability, attention to detail, and willingness to ask questions.

• Ability to manage multiple assignments, deadlines, and drawing revisions.

• Comfort working in a collaborative office and project-team environment.

Preferred

• Working knowledge of Autodesk Revit; Revit experience is strongly preferred.

• Degree, certificate, or coursework in electrical engineering, mechanical engineering, architectural engineering, architecture, construction management, drafting, BIM, information technology, or a related field.

• Internship, school project, or prior exposure to CAD/BIM, construction documents, low-voltage systems, AV, networking, or security.

• Familiarity with Bluebeam Revu, Microsoft Office, Adobe Acrobat, or construction collaboration platforms.

• Interest in learning commercial technology products, system diagrams, and construction coordination.

Training and Support

• Structured onboarding in company drafting standards, document control, and quality-control procedures.

• Hands-on AutoCAD and Revit guidance from experienced designers and BIM leadership.

• Technical training in IT cabling, AV systems, access control, CCTV, pathways, racks, power, and network requirements.

• Manufacturer training and certification opportunities as the employee develops.

• Mentorship through live projects, internal reviews, field visits, and coordination meetings.

• A defined path to progress from Junior Designer to Designer and eventually into senior design, engineering, BIM, project management, or estimating roles.

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What Success Looks Like

Performance Area
Accuracy

What Good Performance Looks Like
Drawings reflect current backgrounds, approved decisions, correct device counts, and coordinated locations.

Performance Area
Reliability

What Good Performance Looks Like
Assignments are completed by the agreed date, and potential delays are communicated early.

Performance Area
Growth

What Good Performance Looks Like
Technical questions become more focused, and the candidate applies feedback to future work.

Performance Area
Teamwork

What Good Performance Looks Like
The designer communicates clearly with engineering, project management, BIM, estimating, and field teams.

Performance Area
Ownership

What Good Performance Looks Like
Redlines, revisions, notes, schedules, and project files are maintained carefully and completely.

Performance Area
Quality

What Good Performance Looks Like
Work is checked before review and meets company graphic, technical, and documentation standards.

Why Join Data-Tele

• Work for a family-owned, growing technology design-build firm with in-house design, engineering, installation, and support capabilities.

• Gain exposure to IT, AV, security, and low-voltage systems rather than being limited to one narrow discipline.

• Learn how designs are actually constructed through direct interaction with project managers and field teams.

• Build a practical portfolio of commercial projects and develop both technical and client-facing skills.

• Join a collaborative environment where curiosity, effort, accountability, and long-term growth are valued.

Equal opportunity: Data-Tele Contractors, Inc. considers qualified applicants without regard to legally protected characteristics and is committed to maintaining a professional, respectful workplace.

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Application Information

Please submit a resume and, when available, samples of CAD, Revit, drafting, design, engineering, architecture, or school project work. A portfolio is helpful but not required for entry-level applicants.

Job title: Junior Designer - IT / AV / Security

Experience level: Entry level; no prior industry experience required

Software: AutoCAD required or equivalent drafting foundation; Revit preferred

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Junior Estimator

At a glance

$60–70K/yr
Medical coverage plus paid time off

Hybrid, based in New York City, NY, or Carlstadt, NJ
Work in person for part of the week, from one of the locations

Job
Full-time

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Job description

Are you an entrepreneurial, detail-oriented professional who enjoys learning by doing? Do you thrive in a collaborative environment where innovation, technology, and problem-solving come together to deliver world-class solutions? Are you looking for a career—not just a job—with a company that invests in your growth and development? If so, we'd love to meet you.

Data-Tele Contractors, Inc. is seeking a motivated Junior Estimator to join our growing team. This position is based primarily in our Carlstadt, NJ headquarters (with occasional work from our Midtown Manhattan office as needed) and offers a unique opportunity to gain hands-on experience in the design and construction of enterprise-class Information Technology, Audio Visual, and Security systems.

As a Junior Estimator, you will work closely with experienced estimators, project managers, engineers, and manufacturer partners to develop competitive proposals for some of the region's most prestigious corporate, financial, healthcare, education, and technology clients. This entry-level position provides a clear path for advancement into senior estimating, project management, engineering, and business development roles.

• More

  What You'll Do
  Review and analyze RFPs, bid packages, construction documents, specifications, and client requirements to develop a comprehensive understanding of project scope and intent.

  Assist in preparing detailed cost estimates for structured cabling, network infrastructure, audio visual, security, and low-voltage systems.

  Perform quantity takeoffs from architectural drawings, floor plans, specifications, and technology design documents.

  Create and maintain proposals, change orders, budgetary estimates, invoices, bid summaries, and project tracking spreadsheets.

  Research products, manufacturers, and emerging technologies to identify cost- effective and technically sound solutions.

  Solicit, review, and compare vendor and subcontractor quotations to ensure competitive pricing and compliance with project requirements. 

  Collaborate with senior estimators to develop bid strategies, value engineering options, and proposal narratives.

  Utilize estimating software, CRM systems, Excel, and internal tools to prepare, track, and maintain estimates throughout the bidding process.

  Coordinate with engineering, operations, and project management teams to validate scope, labor assumptions, and project execution requirements.

  Participate in internal estimate review meetings and contribute to bid package development.

  Manage multiple estimate revisions and incorporate client feedback, design changes, and addenda accurately and efficiently.

  Attend site surveys, pre-bid meetings, and project walkthroughs throughout the NY/NJ metropolitan area with senior team members. 

  Maintain organized project records, bid documentation, and historical cost
  databases.

  Support post-bid activities, including scope reviews, contract handoffs, and
  project turnover meetings.

  Assist with administrative, reporting, and organizational functions that support the estimating and business development teams. 

  What We're Looking For
  Bachelor's degree, associate degree, trade school education, or equivalent
  experience in Construction Management, Engineering, Information Technology, Business, or a related field preferred.

  Strong proficiency in Microsoft Excel, Word, Outlook, and general computer
  applications. 

  Excellent analytical, organizational, and problem-solving skills.

  Strong written and verbal communication abilities. 

  Ability to manage multiple priorities in a fast-paced environment while
  maintaining exceptional attention to detail.

  Willingness to learn technical IT, AV, and Security systems and develop industry expertise. 

  Valid driver's license and ability to travel throughout the NY/NJ area for site visits when required.

  Why Join Data-Tele?
  Exposure to cutting-edge workplace technology projects for leading
  organizations. 

  Hands-on mentorship from experienced industry professionals.

  Clear opportunities for career advancement and professional development.

  Collaborative, entrepreneurial culture where employees have a direct impact on company growth and success.

  Competitive compensation, benefits, and long-term growth opportunities. 

  Hours & Benefits
  Hours: Monday–Friday; 8:30 AM – 5:00 PM
  Benefits: Medical insurance, 401(k), paid time off, discretionary performance-based bonus package, and complimentary daily lunch

  Compensation
  Starting Salary: $50,000-70,00 annually (commensurate with experience)

  Qualifications
  Bachelor’s Degree with 1–3 years of professional experience in engineering, information technology, audiovisual, security, construction, or a related field. Candidates must have strong interpersonal and communication skills—a team-player mindset with the ability to work independently.

  The ideal candidate will demonstrate excellent time management, organization, and attention to detail, along with high-level proficiency in Microsoft Office Suite (especially Excel). Added bonus for familiarity in Bluebeam, D-Tools, Adobe Acrobat.

  About Data-Tele Contractors, Inc.
  Since its founding in 1988, Data-Tele Contractors, Inc. has evolved from a structured cabling provider into a full-service leader offering comprehensive and innovative solutions in IT, AV, and Security. With a staff of over 100 full-time employees and offices in New Jersey and Midtown Manhattan, Data-Tele partners with world-class Fortune 500 companies, non-profits, and leading healthcare organizations. Our success is driven by expert design, quality engineering and installation, and a steadfast commitment to customer service excellence. Data-Tele Contractors, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, disability, or veteran status.

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About the employer

Data-Tele
Engineering & Construction

Since its inception in 1988, Data-Tele Contractors, Inc. has expanded across cabling infrastructure solutions and related technology services, boasting a staff of 100 full-time employees with offices in New Jersey and Midtown Manhattan. By leveraging high-level design, quality engineering and installation, and a golden standard of customer service, Data-Tele has worked successfully in partnership with Fortune-500 companies, non-profit organizations, and leading healthcare facilities on a diverse range of projects.

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Associate Project Director

At a glance

$50–75K/yr
Medical coverage plus paid time off

Hybrid, based in Carlstadt, NJ, or New York City, NY
Work in person for part of the week, from one of the locations

Job
Full-time

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Job description

Are you an entrepreneurial professional who thrives on taking ownership and driving projects to successful completion? Do you enjoy collaborating with clients, architects, engineers, and construction teams to deliver innovative workplace technology solutions? Are you energized by fast-paced environments where every day brings new challenges and opportunities? If so, Data-Tele Contractors wants to hear from you.
 

About Data-Tele
Data-Tele Contractors, Inc. is a leading technology design-build firm specializing in Information Technology, Audio Visual, Security, and Low Voltage Infrastructure
solutions for corporate, financial, healthcare, education, and commercial clients throughout the New York metropolitan area. We are seeking an ambitious and highly organized Associate Project Director to join our growing team. This role is ideal for an emerging project professional looking to gain hands-on experience managing complex technology projects while working alongside some of the industry's most experienced Project Directors, Engineers, and Construction
Professionals.

• More

  Based between our Carlstadt, NJ headquarters and Midtown Manhattan office, this position offers a unique opportunity to participate in every phase of project delivery—from design and engineering through construction, commissioning, and client handoff.

  What You'll Do
  Project Ownership & Coordination: Support Project Directors in managing IT, AV, Security, and Low Voltage projects from contract award through final completion.

  Serve as a primary point of coordination between clients, consultants, vendors, subcontractors, and internal project teams.

  Track project milestones, deliverables, budgets, schedules, and action items to ensure successful execution.

  Assist with project planning, resource allocation, and risk identification throughout the project lifecycle.

  Maintain accurate project documentation, meeting notes, reports, and status updates.

  Design & Engineering Phase: Facilitate the design process in collaboration with clients, architects, consultants, and Data-Tele's engineering team.

  Coordinate with architects, MEP engineers, furniture vendors, and construction teams to ensure technology requirements are fully integrated into project designs.

  Assist in the development, review, and distribution of design documents,
  submittals, and shop drawings.
  

  Review project drawings and specifications to identify potential conflicts, scope gaps, and coordination opportunities.
  

  Participate in design review meetings and help drive resolution of technical and construction-related issues.

  Construction & Implementation Phase: Coordinate with General Contractors, Owners, Architects, Engineers, and Vendor Partners to ensure alignment throughout construction.

  Develop and maintain detailed project schedules, milestone trackers, and
  procurement logs.

  Collaborate with internal operations teams to ensure equipment is ordered, tracked, delivered, and installed according to project schedules.

  Create and distribute lead-time matrices and procurement status reports.

  Attend weekly project meetings, site walks, and construction coordination
  meetings throughout the NY/NJ metropolitan area.

  Monitor project progress and proactively identify scheduling, procurement, or construction challenges before they impact delivery.

  Project Closeout: Coordinate project punch lists, testing, commissioning, training, and final turnover documentation.

  Ensure all project documentation, warranties, as-built drawings, and closeout materials are completed and delivered.

  Support final client handoff activities and contribute to overall customer
  satisfaction.

  What We're Looking For
  Bachelor's degree in Construction Management, Engineering, Business,
  Information Technology, Architecture, or a related field preferred.

  1-3 years of experience in construction, project coordination, technology integration, engineering, or a related industry preferred.

  Strong organizational and time management skills with exceptional attention to detail.

  Excellent written and verbal communication abilities.

  Proficiency with Microsoft Office Suite, particularly Excel, Outlook, Word, and
  Project scheduling tools.

  Ability to manage multiple priorities and adapt within a fast-paced project
  environment.

  Strong problem-solving skills and a proactive, team-oriented mindset.

  Valid driver's license and willingness to travel throughout the NY/NJ metropolitan area for project meetings and site visits.

  Why Join Data-Tele?
  Work on cutting-edge workplace technology projects for some of the world's
  leading organizations.

  Gain exposure to IT, Audio Visual, Security, and Smart Building technologies.

  Receive mentorship from senior project leaders and industry experts.

  Enjoy significant opportunities for professional growth and advancement.

  Join an entrepreneurial culture where your contributions directly impact project success and company growth.

  Compensation & Benefits
  Salary Range: $50,000 – $75,000+ annually (commensurate with experience)

  Work Schedule:
  Monday – Friday, 8:30 AM – 5:00 PM
  Carlstadt Office: 2 days per week
  Midtown Manhattan Office: 2 days per week
  Friday Flexible Work-From-Home Day

  Benefits Include:
  Medical Insurance
  401(k) Retirement Plan
  Paid Time Off
  Performance-Based Discretionary Bonus
  Complimentary Daily Lunch
  Professional Development & Career Advancement Opportunities

  Qualifications:

  Bachelor’s degree with 1–3 years of professional experience in engineering, information technology, audiovisual, security, construction, or a related field.

  Strong interpersonal and communication skills—able to collaborate effectively while working independently.

  Excellent time management, organization, and attention to detail.
  High proficiency in Microsoft Office Suite (especially Excel) and Adobe Acrobat.
  
  Bluebeam is also strongly preferred

  About Data-Tele Contractors, Inc.
  Since its founding in 1988, Data-Tele Contractors, Inc. has grown from a
  structured cabling company into a full-service provider of innovative IT, AV, and Security solutions. With over 100 full-time employees and offices in New Jersey and Midtown Manhattan, we deliver excellence in design, engineering, and installation for Fortune 500 companies, non-profits, and healthcare institutions.

  Our success is driven by technical expertise, client trust, and a commitment to service that sets the industry standard.

  Data-Tele Contractors, Inc. is an equal opportunity employer. All qualified
  applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, or protected veteran status.

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About the employer

Data-Tele
Engineering & Construction

Since its inception in 1988, Data-Tele Contractors, Inc. has expanded across cabling infrastructure solutions and related technology services, boasting a staff of 100 full-time employees with offices in New Jersey and Midtown Manhattan. By leveraging high-level design, quality engineering and installation, and a golden standard of customer service, Data-Tele has worked successfully in partnership with Fortune-500 companies, non-profit organizations, and leading healthcare facilities on a diverse range of projects.

Apply for this role